I’ve been looking for alternatives for Wunderlist since it went away. To be honest, I tried To Do for a month and it’s just not my thing. After using Wunderlist for three years, it’s a huge disappointment to see one of my favorite app downgrade to an app that is repetitive and crashes often.
I was wondering if there are any recommendations for better alternatives.
Here are the three I tried to use so far:
I tried Trello, enjoyed how the tasks can be easily separated into categories and add cards simply like having sticky notes, but its functions are restricted greatly if you use the free version. But as a student with budget, I prefer using free app with more functions.
Quire is similar to what I am looking for. They have simple and easy to use utilities, also I can collaborate on projects with my classmates easily. Particularly enjoyed the feature where you can assign tasks to different people with different deadlines; this makes projects so much easier! The slight problem is that they don’t have the templates that I want.
The last app I tried was Asana. I loved the calendar feature, but overall, the app was a bit messy for me. There are too many features and isn’t user-friendly enough . Another problem is that the tasks can only be assigned to one person at a time, which seems pointless since most tasks take more than one person to finish. Also, it's a bit too expensive for me.
So out of the three, I prefer Quire the most.
Are there any other recommendations (that are not one of the "big apps" like Todoist and Jira)?
I'd done a bit of research into Wunderlist alternatives for a Capiche essay a bit ago. Microsoft To Do was the closest in design and functionality, but it's still missing a few Wunderlist features, including most integrations, smart dates, notification settings, and printing (which was cool in Wunderlist where you could print a nice paper checklist, but somehow not something I'd expect most people use). And Microsoft To Do just doesn't have the style and "fun" feeling Wunderlist had.
The other options I felt like were the closest to Wunderlist were Apple Reminders, Todoist for a more advanced alternative (though it feels a bit closer to a task outline than Wunderlist, and won't fit what you want here yet), Things (another Apple device-only option, but it's beautifully designed, and my favorite to-do list app right now), and Remember The Milk and Google Tasks for more bare-bones options.
Two other apps stood out: TickTick and Any.do. TickTick has a fairly Wunderlist-style design, but is more minimal, and its calendar views are fairly unique. Has a pomodoro timer, too. Any.do simplifies things further with a list of tasks for Today, Tomorrow, and in the future, which reminds me of a more advanced take on TeuxDeux (which itself is almost a plain text kanban board).
Asana's super popular, but does seem a bit much for personal tasks. I've seen Quire mentioned a few times around Capiche recently; need to try it out.
Want to go crazy? Another way to go could be a Basecamp Personal account, or even a notes app like Notion or Roam Research. Nothing close to Wunderlist, but interesting ways to rethink your productivity system while you're already switching apps.
I have never used Wunderlist personally, but I think Apple Reminders works great for shared lists. Personally, I've been using Things from Cultured Code for many years to manage actions and projects. There is also TeuxDeux, Agenda, and OmniFocus among the many apps out there. I believe what's more important is the process (how you use). Then you can make almost any app work.
The shuttering of Wunderlist left a hole in our household operations. My wife and I tried Microsoft Todo when it first launched but found it to be missing features. When iOS 13 came with the new reminders app, we pivoted back to the built in default task app and found it sufficient for the most part but I was still missing something. Subtasks! I read about Goodtask and that’s what I’ve been using since. It’s a great app with a healthy community and an active developer and the best part is the developer found a way to build it on top of the default reminders database so all your tasks are right there for Siri, Shortcuts and if you ever decide to move away from Goodtask. Win win win!
I went down the to-do list rabbit hole a few months ago (like I do every year or so) and found quite a few alternatives. Here are a couple contenders:
If you're a Google person, I recommend "Google Tasks". It integrates perfectly into Gmail and Gcal. Downside is it's VERY simple. A good alternative, yet still fairly simple is "Google Keep". It's a nice minimal note taker but has a check list feature (it also has a nice voice recording feature).
If you're a Windows person, check out MS "To-Do". It's a fairly simple task list that syncs across your windows devices. This one has a unique approach to sorting called "my day".
If you're looking for something more robust, check out Notion. It's an insanely malleable program that can simultaneously be a task list, project manager, and Google doc replacement.
I use Todoist for my everyday tasks and I embed my lists inside of my Notion dashboard. Hope this helps!
I've tried organising both life and work on Notion. It's like spreadsheets, calendar, trello, all in on place. Love their templates. I've always been a big fan of google keep and tasks for the quick to-dos and notes. Notion for when I have time to sit down to write and organise my life.
I used Clickup and Notion, I like the Clickup features better than the notion but UI felt to clumsy. I would rather stick with the Notion for the time being.
The successor of wunderlist (MS to-do) is one of the most well integrated apps at this point. Great features for both solo & team work.
Absolutely try Todoist. Sometimes it is difficult to get everyone on one to do list because everyone has their preferences, but Todoist makes it super easy to maintain and add quickly.
Have you considered OmniFocus? It is a much more involved app that will require some setup to ensure that you derive the most value out of it, but there's nothing else quite like it.
Some of the things I love about it:
- Organizing tasks by project and "tags", giving you the ability to best fit tasks to various contexts like: people you need to work with, time of day, location, etc.
- Geofencing with the iOS app: for example, if there's a restaurant you want to try the next time you are in Berkeley.
- The ability to create endless custom views for projects (Pro version only)
It is a bit of an upfront investment in terms of both money and time, but the results have been great for me.
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