Kanban boards are everywhere, after Trello popularized them with its simple kanban-only workflow. You can reorder your Asana tasks (along with those in many other project management apps) in a kanban board, turn an Airtable database into a kanban board, organize your leads and contacts in a kanban-style board in Pipedrive or many other CRMs, organize Notion notes with a kanban board, or even visualize outline items in Roam on a basic kanban board.
The core idea is the same in each app: You’ve got columns and cards. Cards hold tasks, notes, ideas; columns organize them. And that’s where the magic happens, as the columns let you create a unique workflow for your tasks.
What are your favorite kanban board layouts? Would love to hear about the unique workflows you’ve built—and see screenshots if you can share!
Notion for me. It was Airtable but seeing as Notion is so similar but adds so much more flexbility I'll go with that.
As a content creator I have one built around publishing (Ideation, Writing, Review, Proof, Publish, Follow Up). Because there's a lot of back and forth between me and the client I've got custom fields as follows
Who the next action is with (literally - "Me" or "Them")
Customisable update tracking to check whether a task has gone stale. I manually record last action date, set a threshold in days, and have a Stale Tasks view which really helps with spotting a plate is about to stop spinning. The beauty of this is that the threshold is customisable - at the start maybe you're only expecting updates every 7 days, as you near publication you can set that every couple of days or even daily.
And I've just built a time tracker using this Timesheets example https://www.notion.so/Timesheets-4824fb5a37fb44a18fb7db2373969b81
That's been linked back to my Task Tracker and I use rollups to automatically report how much time I've spent. And because all my tasks are categorised (Webinar, White Paper, Event, Podcast, and so on) I can easily do a rollup for those and get an overview of where my time is going
All of the above isn't too time-consuming, I spend 15 minutes at the start and end of the day updating tasks and building my action list for the next day.
Trello is still what I love, after trying migrate to Notion for a few times. I still come back to Trello. I love it simple and straight forward and I think Notion not really suitable for me because I m not a writing guy, I just write some quick so trello perfect suit me
Unfortunately, I am somewhat locked down to using the Jira Kanban boards at work - and it is a bit too cumbersome. Just setting up a simple board is very too complex and for many use cases requires setting up an entirely new project complete with the full ticketing system and the full features.
I have tried both simple and complex flows, but gravitate to a simple 4 column board. Many of my projects rely on people in specific locations doing work. Therefore, the simplest and most efficient flow has been columns of Queue, To-do By My Location, To-do By Other Location, and Done. Tasks often flip flop between the middle two. It is a simple system that works, but is cumbersome with in JIRA
When it just comes to feature like KanBan then hands down Trello and Jira. I dont think there is any other app/service which offer so many customization plus add-ons (Butler for example) like trello and jira does. And I using notion, clickup as well but when it comes to KanBan and customization to Kanban view i really dont think Trello and Jira can be defeated.
Recently Trello has been very active in improving their product and adding new features and add-ons
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