I recently added 1Password and Backblaze to my "home stack" to coordinate thing within my family. In addition, I use:
I'm looking for other tools and automations to further simplify things. What do you use on a regular basis at home?
Google Drive: for files and documents
Notion: Tasks, Notes, personal CRM and database.
1password: all passwords, card details.
Toshl: for expense and budgeting.
Spark: for email
Seems like people like to hate on it, but I find Evernote to be great for note-taking, things to remember that have no other home, etc. I use it every day to write and retrieve.
The family is using google drive/sheets/slides/docs more and more every day. We homeschool so we have my kids write papers in Google docs, and then I can use the comment function to give them feedback in context. Sheets for my wife and me to collaborate on family finance-related stuff.
Wunderlist for shopping list, to-dos, family assignments.
Google photos: better search than any apple product by a mile.
ChowNow for ordering food, so Grubhub doesn't get 25% (disclosure, investor in ChowNow)
Ruuvi for checking temps of outdoor pet enclosures (chicken coop, rabbit hutch), as well as monitoring my semi-functional and ridiculously overpriced fridge.
Considering I have a MacBook and an iPhone, a few days ago, I've decided to migrate some of my tools to the Apple suite. It'll be better to maintain a pattern and saving money of other subscriptions:
Note-taking: Apple Notes (was using Evernote).
Task-management: Apple Reminders (I tried literally all the solutions of the market).
Calendar: Apple Calendar (was using Fantastical).
Mail: Apple Mail (was using Protonmail in the browser).
Besides that, I'm still using some subscription-led solutions:
1password: all passwords, card details and top-secret notes.
Notion: project management.
Asana for task lists across my grad school, 2 internships, extracurriculars (especially helpful for organizing things by when they are due or tasks that repeat cyclically)
G Suite (especially G Drive for personal filing system - i hate paper)
Airtable for personal CRM/networking tracking
Evernote for recipes, saving articles, capturing handwritten notes, business cards
Dropbox - alias folders for live, connected backupss
Notion: Tasks manager, notes, Saved content, budgeting, tracking expenses (it does the work of Evernote & airtable)
1password: all passwords across devices
Spark: email client
Grammarly, zoom and google docs
Very similar to what other said on the basic categories. Here are some overseen categories for MacOS:
Evernote: It contains my writings, cake recipes, passwords, period dates and literally everything else.
Notion: Though I use it for work-related stuff, I enter the book recommendations here so that I don't forget.
Grammarly: I use it to review my newsletter articles.
Zoom: For calls with my friends
Google Pay: To pay bills and buy walnuts. And yes. I also use it to send my share of Netflix subscription money to my friend.
Dropbox: backups / scanned documents
Google drive: collaborate docs and sheets
Gmail: personal email ( Gsuite at work)
1Password: passwords and card details
Tile: location tracking for keys, purse and phone
Notion: tasks, personal CRM and notes (caveat: increasingly using Roam Research for research and 'free writing')
Zoom: pre-covid this would have firmly sat in the 'work tech stack' bucket but has become a staple for socialising with friends and family
Project & Task Management : Microsoft To-Do (the best one in the market)
Calendar: Outlook Calendar
Email: Outlook on web, desktop, android.
Note-taking: Obsidian (networked note taking tool based on Markdown)
Automation: Keyboard Maestro
Creating desktop apps from web: Unite3
*Coding: Sublime Text (and Spyder for Python)
**Browser: Opera (with chrome extensions)
Extensions: Roam-Highlighter, Pocket, Markdown-Clipper, Hola, Add to Microsoft To-Do, Dark-Reader, OneTab.
For Backups: Google Drive.
Zoho mail, Slack: Communications regarding work
Gmail: Personal email
Basecamp: Company-wide project management
Slite: Company's knowledgebase
Google Drive: File sharing
Notion, Workflowy: Personal Knowledgebase
Pocket, Instapaper, Raindrop: For reading and saving articles
Tick Tick + good old Pen&Paper: to-dos
Todoist - For all my personal & work tasks
1Password - logins, cc, sensitive documents
Backblaze - Backups of important stuff (photos / server configs)
Superhuman - Email
Fantastical - Allows me to easily have google / outlooks calendars
Reminders - Why reminders & todoist. Too easy to say siri remind me of X. I have a shortcut that pulls any items from my reminders inbox and puts them in Todoist. It also acts as my shared shopping list, this way my partner doesn't need another app to support a shared list
Google Drive - cloud storage
Siri Shortcuts - To automate anything I don't want to do
Ahah, it's funny how there's a few apps that seems to be used by literally everyone in the Capiche community. Talk about like-minded people 😉
Many of use function daily with Notion, 1Password, and Google Drive.
For my part:
- Notion for project management and personal databases
- Google Drive to store files in the cloud and sync some app settings
- Apple Notes for on-the-go notes and scan archives (receipts, paper, bills, etc.)
- Roam Research, for brain dumping and todos
- Spark for email, but I started using Hey seriously this week.
For those interested, here's my full setup (including hardware) and how I work every day.
Everything automatized with ClickUp and Zapier - then I have seen when something to be done coming and mostly also how it impacts my personal things like Home budget.
Have an idea to connect it with Notion but Notion still hasn't Zapier integration.
Tools to share things with family members:
* 1Password: with a family account that is shared with my parents and my wife's parents
* Airtable: I built a food inventory during the quarantine. I just have to scan the barcode and enter the "best before" date for things I store in our cellar, and I have a ruby script that will look up the food data and autocomplete the name/brand/picture.
* Notion: for now, I share recipes with my wife, we can both add things we scout, and we have a "goto" tag for easy recipes for busy weeks (and a comfort food one for winter 🤫)
* Dropbox: I'm moving away from Evernote for scanned documents now that Dropbox offers search with OCR. I store admin papers, user guides but also special projects (like a video for a birthday)
* iCloud calendar: we have a family calendar to share important "appointments" (doctor, planes, trains…)
* YNAB (YouNeedABudget): to track our family budget & professional expenses
* ScanPro on iPhone to scan files and save them into Dropbox
Lastly, I rely heavily on Things and amongst other things I have:
* a "Routines" area with tasks that repeat weekly (I have one for digital stuff with subtasks like "Clean Screenshots folder" or "brew update && brew upgrade
brew outdated") or template projects (think "HolidayKit" with lists of things I should not forget to take or do before leaving my home for some time)
* a "Family" area with projects like "x years Birthday" or "WE in [cool place]" or repeating projects like "Taxes"
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