Question

Which one is the best for personal project management?

Airtable, Asana, Clickup, Monday.com, Trello and Notion. I have been using Notion for a while but I want to know more about others database application as well. Anyone wanna share their experience??

Mentioned
#Asana #Notion #Airtable #Database #Project Management #around #Trello #Monday.com #Air #Roam Research #Evernote #ClickUp #OmniFocus
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GulliGulli_'s avatar
2 years ago

Asana has quite the learning curve to use it efficiently for project management, their UI/UX is nice but it is a bit overwhelming at the beginning, it definitely gets better and powerful once you get the grip on it.

5 points
pendolino's avatar
@pendolino (replying to @GulliGulli_ )
2 years ago

Unfortunately there's a few rough edges that I wish they'd buff but compared to the competition I think they have a lot going for them

1 point
EverettRandle's avatar
2 years ago

For a less structured experience, I've found Roam Research to be surprisingly useful for things like research projects that require a bit more than a to-do list, kanban, etc. Roam runs on tags & bi-directional links so that you can "tag" a thought or a note to your project from any page and then your project "page" automatically links and displays that specific note. There's a pretty steep learning curve to get used to the syntax & structure but people that like it LOVE it.

This piece by Nate Liason walks through setting up Roam for things like project management specifically.

4 points
pendolino's avatar
@pendolino (replying to @EverettRandle )
2 years ago

Still waiting for access to Roam. Sounds great. I'd been looking for an Evernote replacement for ages.

1 point
bandholz's avatar
2 years ago

Over the years we've used Trello, Basecamp and now Asana. I agree with @gulligulli_ that Asana has a bit of a learning curve to setup, but it seems to be a software the team uses well and enjoys. No one is bitching about lack of functionality or missing on vital tasks.

4 points
maguay's avatar
@maguay (replying to @bandholz )
2 years ago

What got you to move from Trello to Basecamp to Asana?

2 points
pendolino's avatar
@pendolino (replying to @bandholz )
2 years ago

One thing I miss from the Bascamp days is an activity feed that seems to be strangely missing in Asana.

1 point
Livenadav's avatar
2 years ago

When you look at the personal project management "buffet" , you see a competitive playground filled with new innovative features and visual dashboards.

But the best one that I saw (and use of course)... has 1 strong feature that is such a game changer that when you compare this one to the others, you understand there's ZERO competition. Only one winner. And I'm talking about Roam Research.

RR is so good... even kids using it. And they love it! Don't believe me? Here's a YouTube channel of 2 girls from Canada (learning in a "Circus school" in Montreal. Yup. I'm not kidding!) which not just Vlogging their daily use of personal management "diary" but teaching others on how to use it! If this is not a signal that RR is so good, I don't know what is.

Enjoy their Daily (!) YouTube channel on RR tips and you will be RR addict like me & them. Enjoy >>>>

3 points
chalff22's avatar
2 years ago

Admittedly I haven't tried Notion and Monday.com—Notion seems interesting, Monday.com not as much and probably better for larger teams. I like Airtable out of those listed. Asana has just never felt super intuitive to me and is overkill, whereas Trello has far too little and might as well be a sticky note. With Airtable you can keep things as simple as a Google Sheet if you really want to (not that I would suggest that), or go deeper with their different blocks/integrations. Key things for me is they have just enough collaboration features for personal project management. That may not seem like a need for personal project management, but I find there is always a need for at least some collaboration and they strike the right balance.

2 points
maguay's avatar
@maguay (replying to @chalff22 )
2 years ago

Are you using Airtable for your personal projects, or something else?

1 point
KrisABraun's avatar
2 years ago

For my personal project management, I'm dog-fooding a structured note-taking product I'm building. It's still quite early compared to the products mentioned, but works well for me since it's both structured and lightweight. I was using Trello before, but found it grow unwieldily once boards became full, required too many clicks for quick updates, and didn't put history where I needed it when working on related tasks.

2 points
maguay's avatar
@maguay (replying to @KrisABraun )
2 years ago

Oh cool, would love to hear more about that when it's ready for release! What's the core thing you're trying to do better than other note-taking and project management tools?

1 point
KrisABraun's avatar
@KrisABraun (replying to @maguay )
2 years ago

For sure! Areas I'm trying to improve with Plot:
1. Focus on advancing the big picture by supporting the discussions, decisions and actions related to strategy, design and planning. More forest than trees. Use something else for detailed project management.
1. Boost individual leaders' productivity in a single-player mode while seamlessly supporting collaboration. That is, don't require everyone to adopt before there's value.
1. Organize around long-term context rather than short-term tasks. For example, organizing all discussions related to onboarding or budget planning on one page, with clarity on which are active, for the future, or historical.
1. Give every minute a job through time blocking, and use the current focus to set the context. Meetings automatically have collaboration spaces for prep, execution and follow-through. So do individual time blocks, supporting the collecting of ideas, requirements and state throughout focus sessions on the project.

2 points
crabl's avatar
2 years ago

Scrivener might be interesting depending on your use case (it's mainly aimed at authors/writers). Do you plan on doing a lot of writing/research?

2 points
maguay's avatar
@maguay (replying to @crabl )
2 years ago

Interesting, I wouldn't have thought of using Scrivener to run a project. Have you done so, and if so do you have any tips to share on how to set Scrivener up for personal projects?

1 point
maguay's avatar
2 years ago

"Best" depends on what you need from a personal project management tool as much as anything. I've used Trello most to plan stages of projects, where say you have a list of ideas you want to write, then drag them into the next column when you start drafting ideas, then drag them into the next column when they're ready to get edited, and so on. That's perfect for managing a blog, say, but doesn't fit as well (for me, anyhow) for say house projects or routine chores.

Trello worked great in that way for me personally or with a small team. I outgrew it when the writing team I worked on got too large—then we built basically a more detailed version of Trello in Airtable, and that fit the bill. Here at Capiche, we've done the same but in Notion, using its kanban boards to organize in-progress essays and dev tasks and so on.

For those, I prefer Things (but any to-do list app with scheduled tasks would work—even to-dos in Notion), so I can list say that I need to change water filters every 3 months, do official paperwork once a year at certain times, and so on. Things I'd otherwise forget that aren't a specific project. Those are where I find it most important to list things in an app that will notify me so I can forget things and yet still get them done.

Is there anything in particular you're looking for in a personal project management app, something that Notion isn't quite solving for you yet?

2 points
Mint_Natchamon's avatar
@Mint_Natchamon (replying to @maguay )
2 years ago

No, Notion has been amazing and I couldn't ask for more. I made this post because I am curious about how others use it and learn more about other useful tools. I love exploring new applications.

1 point
emre's avatar
2 years ago

I came across this while browsing the internet. It sounded interesting. I guess the important thing is the own system, not the application ...
https://jeffhuang.com/productivity_text_file/

2 points
maguay's avatar
@maguay (replying to @emre )
2 years ago

Agreed. I've used a simplified version of bullet journaling to manage personal projects on paper for a couple years and really liked it. The weird thing is it feels like by writing down tasks I don't have to look at the to-do list that often, as instead I just end up remembering the tasks more than I would if they were just automatically added to my to-do list.

What do you use for your personal tasks?

1 point
emre's avatar
@emre (replying to @maguay )
2 years ago

Normaly i used google tasks. But from know i will use roamresearch. Because you are free for write anything, anywhere. For example, you can write something that comes to your mind on the tab today.(Daily Page) You can take note of the date after 3 months and see when that day comes.

1 point
JulienDambron's avatar
2 years ago

Asana is too complex in my opinion for just personal projects. The only case I would consider it is if you use it extensively for work and are familiar with everything.
Trello is nice because really easy to set up and use. The downside is it feels a bit slow and heavy in my opinion.
I used to use Evernote a lot and still do but it also feels heavy.
Roam Research is very interesting but I am still experimenting with it.
For a fast, rough experience I would go for a simple Todo.txt.

2 points
maguay's avatar
@maguay (replying to @JulienDambron )
2 years ago

Todo.txt is great since you can use its strategies in almost any text editor, no unique task app needed.

Which tool do you personally use to manage your projects the most?

1 point
JulienDambron's avatar
@JulienDambron (replying to @maguay )
2 years ago

I use Todo.txt and SimpleTask on Android.

2 points
Markj2324's avatar
2 years ago

I use ClickUp for personal project management. We setup the kids chores, our personal task, scheduling etc with it. I think it’s the most underrated option you named, but as a lot of features and always adding new features. I still use notion and airtable for business, but I think click up is worth a shot.

2 points
maguay's avatar
@maguay (replying to @Markj2324 )
2 years ago

Lots of people have recommended ClickUp over the past few months on Capiche! What's your favorite feature that got you to use it for your personal projects?

1 point
carwe's avatar
a year ago

OmniFocus.

Anything web-based is far to slow for such a central part of my daily interactions.

I've gone from TODO-list in text file to Asana to OmniFocus.

2 points
maguay's avatar
@maguay (replying to @carwe )
a year ago

Randomly curious: Do you use the Review feature to go back over projects? I used OmniFocus for years but never felt like I used all of its features, especially that one.

Also, have you given the OmniFocus for the Web a try yet? Would be curious to know how it works compared to the native apps.

1 point
antaryaami's avatar
2 years ago

If you're in the iOS ecosystem, you cannot go wrong with Things2 as a personal system for organizing work. It is steeply priced, but you tend to see value almost immediately

1 point
maguay's avatar
@maguay (replying to @antaryaami )
2 years ago

Things is so nicely designed it's a pleasure to use!

1 point
colinpoindexter's avatar
2 years ago

Asana I’ve found to be too complex for personal projects. I’d actually recommend checking out Things. It looks very simple but you can make some really complex flows with it. Plus, for me at least, it doubles as my notepad

1 point
maguay's avatar
@maguay (replying to @colinpoindexter )
2 years ago

Interesting, how do you use Things for notes?

1 point
peteVII's avatar
2 years ago

Still using “dashboards” I build in google sheets and that I check beginning and end of day and convert to a daily to-do list of 3-5 most important things

1 point
maguay's avatar
@maguay (replying to @peteVII )
2 years ago

Love that—spreadsheets can be super powerful for project planning (enough that Smartsheet basically built a project management app around them).

Do you have any automated system to bring in new tasks, or are you manually adding tasks for the most part?

1 point
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