Airtable, Asana, Clickup, Monday.com, Trello and Notion. I have been using Notion for a while but I want to know more about others database application as well. Anyone wanna share their experience??
Asana has quite the learning curve to use it efficiently for project management, their UI/UX is nice but it is a bit overwhelming at the beginning, it definitely gets better and powerful once you get the grip on it.
For a less structured experience, I've found Roam Research to be surprisingly useful for things like research projects that require a bit more than a to-do list, kanban, etc. Roam runs on tags & bi-directional links so that you can "tag" a thought or a note to your project from any page and then your project "page" automatically links and displays that specific note. There's a pretty steep learning curve to get used to the syntax & structure but people that like it LOVE it.
This piece by Nate Liason walks through setting up Roam for things like project management specifically.
Over the years we've used Trello, Basecamp and now Asana. I agree with @gulligulli_ that Asana has a bit of a learning curve to setup, but it seems to be a software the team uses well and enjoys. No one is bitching about lack of functionality or missing on vital tasks.
When you look at the personal project management "buffet" , you see a competitive playground filled with new innovative features and visual dashboards.
But the best one that I saw (and use of course)... has 1 strong feature that is such a game changer that when you compare this one to the others, you understand there's ZERO competition. Only one winner. And I'm talking about Roam Research.
RR is so good... even kids using it. And they love it! Don't believe me? Here's a YouTube channel of 2 girls from Canada (learning in a "Circus school" in Montreal. Yup. I'm not kidding!) which not just Vlogging their daily use of personal management "diary" but teaching others on how to use it! If this is not a signal that RR is so good, I don't know what is.
Enjoy their Daily (!) YouTube channel on RR tips and you will be RR addict like me & them. Enjoy >>>>
Admittedly I haven't tried Notion and Monday.com—Notion seems interesting, Monday.com not as much and probably better for larger teams. I like Airtable out of those listed. Asana has just never felt super intuitive to me and is overkill, whereas Trello has far too little and might as well be a sticky note. With Airtable you can keep things as simple as a Google Sheet if you really want to (not that I would suggest that), or go deeper with their different blocks/integrations. Key things for me is they have just enough collaboration features for personal project management. That may not seem like a need for personal project management, but I find there is always a need for at least some collaboration and they strike the right balance.
For my personal project management, I'm dog-fooding a structured note-taking product I'm building. It's still quite early compared to the products mentioned, but works well for me since it's both structured and lightweight. I was using Trello before, but found it grow unwieldily once boards became full, required too many clicks for quick updates, and didn't put history where I needed it when working on related tasks.
Scrivener might be interesting depending on your use case (it's mainly aimed at authors/writers). Do you plan on doing a lot of writing/research?
"Best" depends on what you need from a personal project management tool as much as anything. I've used Trello most to plan stages of projects, where say you have a list of ideas you want to write, then drag them into the next column when you start drafting ideas, then drag them into the next column when they're ready to get edited, and so on. That's perfect for managing a blog, say, but doesn't fit as well (for me, anyhow) for say house projects or routine chores.
Trello worked great in that way for me personally or with a small team. I outgrew it when the writing team I worked on got too large—then we built basically a more detailed version of Trello in Airtable, and that fit the bill. Here at Capiche, we've done the same but in Notion, using its kanban boards to organize in-progress essays and dev tasks and so on.
For those, I prefer Things (but any to-do list app with scheduled tasks would work—even to-dos in Notion), so I can list say that I need to change water filters every 3 months, do official paperwork once a year at certain times, and so on. Things I'd otherwise forget that aren't a specific project. Those are where I find it most important to list things in an app that will notify me so I can forget things and yet still get them done.
Is there anything in particular you're looking for in a personal project management app, something that Notion isn't quite solving for you yet?
Asana is too complex in my opinion for just personal projects. The only case I would consider it is if you use it extensively for work and are familiar with everything.
Trello is nice because really easy to set up and use. The downside is it feels a bit slow and heavy in my opinion.
I used to use Evernote a lot and still do but it also feels heavy.
Roam Research is very interesting but I am still experimenting with it.
For a fast, rough experience I would go for a simple Todo.txt.
I use ClickUp for personal project management. We setup the kids chores, our personal task, scheduling etc with it. I think it’s the most underrated option you named, but as a lot of features and always adding new features. I still use notion and airtable for business, but I think click up is worth a shot.
Anything web-based is far to slow for such a central part of my daily interactions.
I've gone from TODO-list in text file to Asana to OmniFocus.
If you're in the iOS ecosystem, you cannot go wrong with Things2 as a personal system for organizing work. It is steeply priced, but you tend to see value almost immediately
Asana I’ve found to be too complex for personal projects. I’d actually recommend checking out Things. It looks very simple but you can make some really complex flows with it. Plus, for me at least, it doubles as my notepad
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