Community Discussions

Could you critique our form-in-a-document concept for our no-code product (YC S21): “if Notion and Google Forms had a baby. A beautiful baby!”?

We are working on an online tool, it's a no-code tool for businesses to onboard and automate interactions with their clients. Customers use our software to collect submissions, payments, send messa...

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Roam & Notion, what goes where?

Hey All, So these days I'm struggling with few dilemmas regarding my workflow and thought it can either benefit the power of this community and help me figure things out on the way :). Context of ...

How can we make Notion work seamlessly with Confluence and Jira?

I'm a big user of Notion and would love for my team to start using it as well. We are about to transition over to Jira from Wrike and will have access to Confluence. Does it make sense for us to ma...

Is there a notes app I'm missing?

My team uses Asana for to dos & Outlook for calendar, and I need a way to document notes from meetings for specific tasks or the opposite: if a task is being blocked by some issue, I'd like to ...

What are your favorite tools to brainstorm?

Sticky notes on a wall? Random ideas on a whiteboard? Outlining or mind-mapping apps? Kanban cards, notes connected in a Roam Research-style wiki, random ideas scribbled down on paper until somethi...

The Notion API is here—how are you using it?

Notion's API is finally live in public beta, with new Notion Zapier integrations ready to automate your Notion databases at least. Have you set up any Notion automations yet? How do you plan to us...

How do you manage recurring tasks on Notion? Any tips? :)

I love Notion. But I wish it had the option to add recurring tasks on the calendar view. Some tutorials recommend just scheduling a task again but that feels off for me. How do you manage recurri...

What do you think is missing in the productivity suite market?

Is there a way for IT professionals to get more out of their work? If so, what are your favorite productivity tools that are currently available?

All-in-one software, or one app per task?

Do you prefer to try to keep everything about your work in one place—in a notes tool like Notion or a CRM or project management app—or do you prefer to use a best-in-class app for each task? Even i...

What's a good way to build a client portal?

I manage events with exhibitors and speakers. We've generally managed the information we need from them, and that which they need from us, with a stream of emails in the year leading up to the even...

What are your favorite search tools?

You need a search tool to find stuff online—odds are, Google fills that slot for you. Then, you need something to find files and software on your computer. And then, you very well may need a tool...

Any input on making the Notion inbox only show comments where you are tagged? (without showing comments where other members are tagged and other updates)

In our team, my user inbox acts like this (which is very helpful, as it is easy to get the overview of what has to be addressed, without seeing irrelevant info). The other members of the team, howe...

What's the best to-do list app in 2021?

When you've got too many things to do, how do you keep track of them all? Have you started using a new to-do list app recently, or found an old one is still doing the job well? The last time we di...

What's your favorite word processor, and why?

I've for years written in mostly Markdown, in plain-text apps like iA Writer and Ulysses, and shared team notes in Notion. But every once in a while, I'll still need to make a print invoice or mak...

What's your knowledge processing pipeline, and how do you fill it?

My Knowledge Processing Pipeline looks like this: Instapaper → Readwise → Roam Research. Recently I struggled with discovering quality content to pipe through the line. What’s your way to fill yo...

No code internal tools are replacing entire software stacks.

I run an agency that builds internal tools to SMEs and startups. At a high level, I'm usually replacing spreadsheets or manual labor. Occasionally, the tools I build replace a couple of apps in a c...

How have your note taking habits changed over time?

As tools like Notion have combined notes with every other app feature you could want, the iPad and Galaxy Notes have digitalized handwritten notes, and Roam Research has made backlinking and buildi...

What software changed how you think and work?

Most new software adds a slight new twist to the way you already work—perhaps it helps you send email faster or add notes automatically, but generally works in the same way as other tools in the ca...

What Web-based SaaS product do you use daily and more than 4 hours per day?

Is there any Web-based SaaS product you use for your day job or personal work, at least 4 hours per day? Is it forced (you're mandated to) or value-based (it's crucial for the problems that you're...

Todo-list app with android widget and start dates?

I'm having a hard time finding a task-list that matches all of these requirements, would anyone know of more tools than those listed? Requirements 1. Web-app (or at least Windows) 2. Android app w...

What's the best new software from 2020?

What's your favorite software that you've started using this year? Anything special that improved your workflows and helped you be more productive in 2020? Or were there any major updates to softwa...

What software do you keep connected with integrations?

Some software can stand alone, no other tools needed. You could use Photoshop or PowerPoint on their own forever without missing out on much. Other tools thrive with connections. You could use a f...

How do you combine notes with a bookmark service?

I'm currently using Evernote for all my notes and pdfs. Whenever I need to find something I search there. I utilise a flat structure (3 notebooks and no tags) and rely on search when I need somethi...

How do you manage your contacts?

My phone's contacts app is perpetually a mess, filled with old contacts I don't need anymore, duplicate contacts from merging email accounts and upgrading to new phones, and more. Is there a bette...

What are the best tools to plan your projects ahead of time?

You've got a new idea, something you want to build or a task you've been putting off that you've finally decided to see through to completion. Where do you start your planning? Do you pull out pa...

What software are you most thankful for?

It's hard to imagine the world without software—without video calls and instant messages and spellcheck and all the tiny bits of software we rely on without thinking. What software changed your li...

Is an offline mode a desirable feature in a publishing platform?

Intro My path through development lately has increasingly circled around the limitations of the cloud and the expectations that we have asked users to give up. Principally, the dependence on inte...

Integrate Notion with a community platform

I'm looking for a way to create a forum or discussion area within Notion, without using the comment and conversation functions offered by the platform. I found Circle.so and Tribe.so. However, the...

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Notion added a Timeline view

This week, Notion launched a new Timeline view that lets you visualize dates from a database or kanban board in a Gantt Chart-style calendar layout. You can show the original table alongside the ...

Ultimate Guide to Notion Landing Pages

Hi everyone! I'm new to Capiche, but Temirlan @optemization is a long-time enthusiast. We're working together on Optemization, helping teams boost productivity, structure knowledge and streamline ...

What apps should a Markdown Office Suite include?

A bit back there was a discussion about what apps a modern office suite should include, but after researching the history behind markdown, here's a twist on that. If you were going to only use Mar...

What’s your favorite app to make presentations and slide decks?

After decades of PowerPoint being so popular that “PowerPoint presentation” is almost a generic term, presentations are suddenly a hot space. Apple’s Keynote has long been a more design-focused alt...

Do you use Notion and Roam/Obsidian? What's your workflow

First-time poster here - this looks like a great community, thanks for having me :) Is anyone here using both Notion and either Roam or Obsidian? I'd love to hear about your workflows. I'm using ...

Are kanban boards the best way to organize stuff?

Kanban boards are everywhere now, the default way to organize tasks, contacts, database entries, notes, and more. Airtable uses them to organize your data. Pipedrive uses them to turn your leads i...

Do you have a strategy to combine all your notes from every app?

I tend to find I write notes in a variety of apps—handwritten notes on paper or in Apple Notes on the iPad, quick typed notes in iA Writer or Tot, research in Roam Research, detailed notes to save ...

How do you use the outlining tools in modern notes apps?

In Roam Research, everything's an outline. Press enter to make a new line, and it's a new bullet. Notion and Coda hide it a bit—new lines still look like new lines—but they act like outlines, where...

What collaborative tool would you recommend to store UX/UI inspirations?

When discovering and testing a new product, web or mobile, if i get inspired by the user experience or some UI elements, I make screenshots and store them in a folder. Sometimes, if the user flow i...

What apps are on your homescreen, dock, and taskbar?

We talk a lot about the software we love and tools we use for work. What apps are so crucial you keep them on your homescreen or dock? And especially on mobile, do you change out your homescreen ap...

Any thoughts on Nimbus Note? A poor man’s version of Evernote or Notion?

Just thought we have done discussing note taking app. Here is anyone. I have searched this site for Nimbus Note but could not find any. I think it is marketing itself as a replacement for Evernote...

Notion now has backlinks to show which pages link to a page

One of Roam Research's most celebrated features is backlinks, where you can add wiki-style links to any bit of text to link it to a page—or create a new page if one doesn't exist. Once you add th...

What are your favorite small, single-purpose apps?

There are plenty of advanced, powerful software filled with enough features to do almost anything. And then there are the tiny utilities that don't do much, but that are great at what they do do. ...

Swiss Army knife or Best of Breed apps?

I am interested to know what people think before I spend more time and money investing into either approach. A bit more context from apps or platform perspective. Either I can choose some all-in-o...

What software got more expensive in 2020?

Over the past decade, software got 62% more expensive on average—and in 2020, software got 2.2% more expensive. Asana went up 10%. AWS pricing went down 1-12%, depending on which services you use....

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How to experiment with word choices in Coda for UX writing and more.

Ever wanted to see how different words would sound in your copy, without having to entirely rewrite your copy? Coda lets you include spreadsheet variables directly in your copy—which means you b...

Managing Marketing Promotions

What tools have you found useful to manage marketing promotions? Airtable? Something that tracks both the creative process (images and/or copy) and is easy to export data. We've been using Basecam...

When software changes our minds.

It's a strange time to be a file. They've never gone away—every app you touch is built on hundreds of them. But SaaS has abstracted files away until they're merely a relic in many business apps. W...

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A quick look at P2, the new remote collaboration tool from WordPress parent Automattic.

With 1,200+ team members across 77 countries, The parent company behind WordPress and WooCommerce, Automattic, is one of the larger fully remote companies. And they're back this week with a new ta...

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What software should a modern office suite include?

For over 30 years, the Office suite has meant a bundle of software including a word processor, spreadsheet, and presentation tool among other apps. But are those the most relevant tools for a mode...

Office Suite: LibreOffice, GSuite, Microsoft Office

We use a combination of MS Office and GSuite, but I'm a bit over the recurring cost of MS Office when we don't use it all the time. It's something we have in case we get an excel file. Has anyone ...

Is there a platform for selling/sublicensing SaaS that we've purchased but no longer use?

My company has purchased multiple data analytics tools which over time we've decided no longer works for our use-case. We are looking for a way to get at least something for the remaining couple of...

Which is the best relational database product besides Airtable?

We build a ton of no code applications and these require databases so we have used Airtable most often. However, now there is a better tool (I think) with Stackby (stackby.com). What other database...

Omission of the "x" to close the window in Notion - rationale? I miss it!

Hi, I have used Notion since early 2018, and I can never get used to the lack of the "x" to close a window of a Page when it's in modal mode. I have assumed this is some kind of "trendy" approach ...

A question on many's mind: Any insight out there as to when the Notion API is actually coming?

Hi, I, like I am guessing 100's here in Capiche, cannot get past a day without envisioning all the ways I will be using the Notion API when it finally comes out. There seems very little info of an...

Evernote vs. Notion

For writers/bloggers looking to 1) save discovered content (ex. different articles, links to podcasts, etc.) and 2) save writing (drafts, notes, edits, etc.) in one place, any suggestions?

What software subscriptions do you personally pay for?

Beyond the team software your company pays for, which software do you subscribe to—from web-based SaaS to mobile app subscriptions? Anything you'd be the most sad to give up—or that you'd unsubscr...

Meet the Capiche Community, July 2020.

Just joined Capiche, or finally jumping into the conversations after watching from the sidelines for a while? We’re glad you’re here! And we'd love to learn a bit more about you. What are you wor...

Any insights about the forthcoming Flow X?

Looks like a contender against Slack — curiously designed by the same folks who designed the first version of Slack! https://www.getflow.com/flow-x

What tools do you use for personal administrative tasks?

I recently added 1Password and Backblaze to my "home stack" to coordinate thing within my family. In addition, I use: 1Password - So my wife and I can share passwords Backblaze - Automated ackups...

How many SaaS tools do you collaborate across on a daily basis?

When I used to work at a large company I remember my work being spread across GitHub, Google Drive, Slack, Datadog, Figma and Dropbox, in that order. I pay close attention to my workflows and I not...

Is Asana worth paying for?

I'm trying to find any solution to manage our projects and also for my personal use. I love Asana's clean UI, but I have to pay for at least two seats. Is there is any other SaaS like Asana but th...

Any suggestions for a free tool that can be used to share non-design deliverables with one-time clients?

Our team recently completed a project for a client and has begun aggregating the deliverables to present to them. Until now, we've either thrown these assets (a combination of links, text, images, ...

What are alternatives for Wunderlist?

I’ve been looking for alternatives for Wunderlist since it went away. To be honest, I tried To Do for a month and it’s just not my thing. After using Wunderlist for three years, it’s a huge disappo...

How do you handle your web content library?

I feel like I have tried everything and I'm never feeling completely satisfied. I've tried: Read later apps, like Instapaper or Pocket. They do great for reading without distractions, they help wi...

What is your favorite kanban board layout?

Kanban boards are everywhere, after Trello popularized them with its simple kanban-only workflow. You can reorder your Asana tasks (along with those in many other project management apps) in a kanb...

What software do you wish existed?

What software are you looking for that you've never been able to find, and wish there was something for that exact use case? Maybe there's something that almost fits your needs but not quite. Or m...

The guide to Product Wikis on Capiche

The best way to learn about software is from the people who use it every day. That’s why we created Product Wikis. They are community-maintained documents that explain software products in plain ...

Meet the Capiche Community, June 2020.

It's a new month—time to meet the newest community members again! New to Capiche? We’d love to have you share a bit about yourself with the rest of the community! What are you working on this mon...

The best Roam Research hidden features.

Roam Research is best known for its core writing, outlining, linking, and embedding features—the tools that let you save ideas and link them in a graph database. But it's also a rather flexible app...

Recruiting / ATS platforms

We're looking to move from our janky Notion tracker to a real recruiting / applicant tracking system like Lever or Greenhouse. They're both a bit costly for us as a very early-stage company, althou...

Which one is the best for personal project management?

Airtable, Asana, Clickup, Monday.com, Trello and Notion. I have been using Notion for a while but I want to know more about others database application as well. Anyone wanna share their experience??

The one wiki to rule them all?

The company I work for is quickly expanding and we're realising the need to house frequently used information on a single platform. This would ideally house the company's handbook to assist onboard...

Migrating 43,000 notes from Evernote to Notion - gotchas & can it scale?

I am a long-term Evernote user with nearly 43K notes clipped and written. I use it heavily on Mac and Windows desktop and iPhone, where I have some notebooks stored offline. On the iPhone, Evernote...

Debate: Roam Research vs. Notion

Roam Research calls itself "a note-taking tool for networked thought." It's built on a graph database, which means it's flat: documents don't live inside of other documents, instead everything coex...

Add company logos to your Notion docs without downloading them

Using emojis is versatile but sometimes you need something a little more specific, like a company's logo. Luckily Clearbit offers a free logo API and the format is incredibly simple. Just go to you...

Do you know of any product — other than Roam — that use the power of Graph Databases?

I always felt restricted by cabinet-filing systems. We see it everywhere in the real world, in our offices, in our libraries… In the digital world it's still the same with file-systems and the same...

Confluence alternatives for wiki/knowledge bases?

I've been looking to try something new for knowledge/documentation storage for a little while now. Confluence has always been there, but I find it to be relativly limited for the cost and additiona...

What software have you replaced with Notion?

Looking at using Notion for our team's notes, though since it also includes projects, spreadsheets, and more I'm wondering if we could manage to replace a lot of the tools we use all with Notion. ...

How do you get reminded about Notion notes and tasks?

I'm using Notion to write weekly retrospectives of what our team has worked on. Is there a way to get reminded every week with a recurring notification so I don't forget to add the details to Notio...

How do you sort Notion tasks, database entries, and cards by author?

Would be nice to be able to see everything one user has made in Notion more easily. Is there a way to sort items by author?

Is there a Notion discount for startups?

Looks like the perfect app for our team notes, but we'd hit the limits on the free plan fast.

What are Notion's best hidden features?

Just discovered the Word Count feature on the bottom of the menu in each Notion note. What other hidden features do you love?

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How do you manage projects in Notion?

Love the idea of keeping notes and related tasks together, but having trouble pulling everything into an effective project management system.

Which spreadsheet functions work in Notion?

Trying to see if our team could use its spreadsheets instead of Google Sheets.

How do you print Notion notes?

There doesn't seem to be a print option—and CMD/CTRL+P open the Quick Find pane.

How do you organize notes in Notion?

Does your whole company use one workspace, or do you split workspaces by teams? Do you put everything in long notes, or use multiple sub-notes? Any tricks to make notes easier to find?

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What are your favorite Notion templates?

I typically use blank Notion notes every time—but would love to hear how others use Notion templates and how they speed up your work.

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