Due to our specific workflow and interest in keeping our client's contact information separate from other vendors prior to engaging, we often send out 2 separate calendar markers for the same event. Outside of a few small changes in the event title and description, the invites are essentially the same; the only major difference is the attendees added to each invite.
I'm wondering if anyone has a recommendation for a tool which in one interface, would allow us to:
1) add the email addresses for the attendees on each side
2) input all of the information that would be identical for the 2 sides
3) mark off anything that would be different on the invites and attribute it to the correct party's "invite"
4) Hit 1 send and have the 2 calendar invites sent simultaneously.
We use Gsuite/Google Calendars.
I imagine something quick can be set up using a form and Zapier/Integromat - was wondering if there was anything a bit more clean and streamlined?
Thanks in advance!
Hey @NBNite great question! I whipped up a quick Coda doc that can create multiple calendar events with the push of a button.
Would love to know what you think!
My default idea would be to do this with Zapier.
If the two calendar events were the same aside from the invitees, you could have a Zap that watched Google Calendar for new events, then have Zapier add a new Google Calendar event with new invitees, copying every other part of the original event over.
Or instead, if one calendar event is an internal one that your team sees and another is the one you invite people outside the company to, you could first add the event to your team calendar. In the event description, use Zapier named variables like
Invite(firstname.lastname@example.org) to list the new event name, description, invitees, and more. Then, have a Zap that has Zapier watch for new events on that Google Calendar, then have it add a new event using the Named variable data from the first event. That would only work if your team is ok with your team's internal event looking a bit cluttered, but once you set the Zap up you could basically just create events in your team's internal calendar and have the secondary event created automatically.
Beyond that, your suggestion of a form plus Google Calendar would make sense—there, you'd need a 3-step Zap to first watch the form (Google Forms would work well here, but so could any other form app), a second step to add the first event, a third step to add the second event.
If you give that a shot and need help, let me know!
Though love @justin's solution with Coda—neat to see full workflows built in a document without needing a 3rd party tool!
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