With personal tasks, team tasks in project management apps, along with calendar events and appointments, it's tough to keep track of everything that needs done.
How do you stay on top of all your tasks? Do you pull everything together in one app, check all the apps, or give up and rely on paper?
For work, we use Notion. All our tasks are in a Kanban view called "Priorities". In Notion, every task is also a page, and this gives us a lot of flexibility. We also use things like tags and statuses. I haven't found anything as flexible as Notion. Can't recommend it enough.
For personal tasks like doing laundry and buying eggs, I use TeuxDeux. I like that it carries incomplete tasks over to the next day, and the product is otherwise dead simple.
For personal stuff it's a combo of shared Reminders lists along with a shared family calendar courtesy of Google. (with a YouTube Red family plan)
I use, even I happily pay for TickTick because it's a complete app with Pomodoro & Habits features.
You can set daily and weekly prompts in Basecamp to help keep your to-do list fresh.
ToDoIst is by far the absolute best. Although you might argue others are similar or better, for me, the one who makes it easiest and quickest to add tasks wins and they just did. For bigger projects that need time tracking and budgeting, Paymo has been taking the cake for me there.
In my workflow, there's two steps to thinking about task management. 1. Figuring out what to do. 2. Doing it.
For #1, brainstorming, messy collaboration, knowledge linking and information synthesis is important. I use a tool like Roam Research or Notion for this, because it helps me to start thinking and prioritizing and making decisions and then creating tasks.
For #2, just paste things into Todoist. What I love about Todoist is that the interface enables quick input, followup, and re-scheduling (and Google Calendar integration). Let's be real, nothing ever goes according to plan. Todoist makes it simple to keep adjusting your plans as you go with the flow, quickly putting off a task for tomorrow. It has an interface that has become embedded into my muscle memory, as any good tool should, so I can blindly and numbingly triage my way through an inbox of tasks.
I've jumped between Trello and several other apps. I can never find a way to manage my tasks without the software itself feeling like a chore to use. These past few months I've just been using the "Reminders" app on my Mac (it's also synced with my phone). I add simple, achievable notes. Seems to be working well at the moment.
Notion: my command center for personal projects, my company’s “brain”, contextuel bookmarking, etc.
Reminder: macOS native app, extremely simple and having rich features enough to not miss daily routine tasks, shopping, etc. N.B: Google Keep is much more interesting in many ways, but I’m trying to move away from Google.
Notes: macOS native app too, I mostly use it for storing large content in combination with Reminder, as it can’t have more that one line (contrary to Google Keep which is a perfect combination of both).
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