Question

How do you manage all your tasks?

With personal tasks, team tasks in project management apps, along with calendar events and appointments, it's tough to keep track of everything that needs done.

How do you stay on top of all your tasks? Do you pull everything together in one app, check all the apps, or give up and rely on paper?

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#Project Management
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ianthiel's avatar
8 months ago
Notion (and TeuxDeux)

For work, we use Notion. All our tasks are in a Kanban view called "Priorities". In Notion, every task is also a page, and this gives us a lot of flexibility. We also use things like tags and statuses. I haven't found anything as flexible as Notion. Can't recommend it enough.

For personal tasks like doing laundry and buying eggs, I use TeuxDeux. I like that it carries incomplete tasks over to the next day, and the product is otherwise dead simple.

6 points
maguay's avatar
@maguay (replying to @ianthiel )
8 months ago

Ohh I'd used TeuxDeux way back when. Great to hear it's still being used! That feature of automatically bumping undone tasks to the next day is perfect.

1 point
CompanyGardener's avatar
8 months ago
Too often – mark as unread

For personal stuff it's a combo of shared Reminders lists along with a shared family calendar courtesy of Google. (with a YouTube Red family plan)

5 points
maguay's avatar
@maguay (replying to @CompanyGardener )
8 months ago

Does YouTube Red add other Google Apps family sharing features? Didn’t realize that!

1 point
CompanyGardener's avatar
@CompanyGardener (replying to @maguay )
8 months ago

https://families.google.com/u/1/families

I find this page to be rather vague and unclear whether the paid subscription was necessary for the other family features.

2 points
maguay's avatar
@maguay (replying to @CompanyGardener )
8 months ago

Ah very cool! Looks like they've tied a lot of Google services together there where maybe you could piece it together individually but this simplifies things. That's a good selling point for YouTube Red that I didn't realize.

2 points
firatdemirel's avatar
8 months ago
I use TickTick.

I use, even I happily pay for TickTick because it's a complete app with Pomodoro & Habits features.

5 points
maguay's avatar
@maguay (replying to @firatdemirel )
8 months ago

On Habits, is that something to track if you did routine things? I've used other apps for that, but never had it built into a to-do list before.

1 point
_dijy_'s avatar
8 months ago
For smaller one-off tasks

ToDoIst is by far the absolute best. Although you might argue others are similar or better, for me, the one who makes it easiest and quickest to add tasks wins and they just did. For bigger projects that need time tracking and budgeting, Paymo has been taking the cake for me there.

4 points
maguay's avatar
@maguay (replying to @_dijy_ )
8 months ago

Does Todoist pull in calendar events alongside your tasks?

2 points
jfals82's avatar
7 months ago
Basecamp's new free plan

You can set daily and weekly prompts in Basecamp to help keep your to-do list fresh.

4 points
maguay's avatar
@maguay (replying to @jfals82 )
7 months ago

Oh interesting—is this a recurring task you set to remind yourself to check tasks, or a built-in feature?

2 points
jfals82's avatar
@jfals82 (replying to @maguay )
7 months ago

Basecamp has a feature called Automatic Check-ins that lets you send your team or yourself whatever you like whenever you like.

1 point
maguay's avatar
@maguay (replying to @jfals82 )
7 months ago

Ahhh gottcha, that would work well there. Neat!

1 point
SaaSyAdvice's avatar
7 months ago
Roam + Todoist

In my workflow, there's two steps to thinking about task management. 1. Figuring out what to do. 2. Doing it.

For #1, brainstorming, messy collaboration, knowledge linking and information synthesis is important. I use a tool like Roam Research or Notion for this, because it helps me to start thinking and prioritizing and making decisions and then creating tasks.

For #2, just paste things into Todoist. What I love about Todoist is that the interface enables quick input, followup, and re-scheduling (and Google Calendar integration). Let's be real, nothing ever goes according to plan. Todoist makes it simple to keep adjusting your plans as you go with the flow, quickly putting off a task for tomorrow. It has an interface that has become embedded into my muscle memory, as any good tool should, so I can blindly and numbingly triage my way through an inbox of tasks.

3 points
maguay's avatar
@maguay (replying to @SaaSyAdvice )
7 months ago

That's a really great system—thanks for sharing!

If Notion and Roam ever get an API and integrations, might be able to automate the second part of the system!

Do you find yourself going back through your to-do list, GTD style, to review things later on and see what tasks you missed?

1 point
rikkipitt's avatar
7 months ago
I find tracking task tricky

I've jumped between Trello and several other apps. I can never find a way to manage my tasks without the software itself feeling like a chore to use. These past few months I've just been using the "Reminders" app on my Mac (it's also synced with my phone). I add simple, achievable notes. Seems to be working well at the moment.

2 points
maguay's avatar
@maguay (replying to @rikkipitt )
7 months ago

Sometimes simple is the best! Trello and similar tools take time to set things up to get the most out of them.

Reminders is actually pretty great for personal tasks. Do you use Siri to add reminders? Super handy when it gets what you’re saying correct (and hilariously incorrect the rest of the time).

1 point
rikkipitt's avatar
@rikkipitt (replying to @maguay )
7 months ago

@maguay I can only imagine! I don't use Siri at all as it happens. I agree with you on Trello, I use it daily with the teams I work with but find it a chore. I toyed with Basecamp personal but haven't had a chance to properly dive in yet. Haven't used Basecamp in years now.

2 points
maguay's avatar
@maguay (replying to @rikkipitt )
7 months ago

I used Basecamp years ago to organize a blog writing team—and have always wanted to use it more but never have found the right spot. The current version is really nice and now that it has a free plan is even more tempting. But it’s definitely overkill for personal tasks!

1 point
avetisk's avatar
6 months ago
A bit of everything

Notion: my command center for personal projects, my company’s “brain”, contextuel bookmarking, etc.

Reminder: macOS native app, extremely simple and having rich features enough to not miss daily routine tasks, shopping, etc. N.B: Google Keep is much more interesting in many ways, but I’m trying to move away from Google.

Notes: macOS native app too, I mostly use it for storing large content in combination with Reminder, as it can’t have more that one line (contrary to Google Keep which is a perfect combination of both).

2 points
maguay's avatar
@maguay (replying to @avetisk )
6 months ago

So you basically end up with personal tasks and ideas in Reminders and Notes, and more detailed planning in Notion?

1 point
avetisk's avatar
@avetisk (replying to @maguay )
6 months ago

Nope, it’s more like planning and information is stored in Notion, temporary data in Notes and reminders in...Reminders.

It’s too bad that you can’t add reminders in Notion (AFAK).

2 points
maguay's avatar
@maguay (replying to @avetisk )
6 months ago

There actually is a slightly hidden way to add reminders to almost anything in Notion—including tasks and notes. Essentially, open the item, and body text area of the item, type /remind and Notion will show an option to add a reminder for a specific date. Add that, then click the date to add settings: click "Include time" to set a specific time for the reminder, then click "Remind" to get a push notification on your phone and computer (if Notion app is open) at the reminder time or before it if you'd prefer. It's pretty detailed, just hidden :)

Here's a quick tutorial with screenshot: How to add reminders to anything in Notion.

1 point
avetisk's avatar
@avetisk (replying to @maguay )
6 months ago

🤯🤯🤯

1 point
avetisk's avatar
@avetisk (replying to @avetisk )
6 months ago

But it doesn’t work on the mobile app :/

1 point
maguay's avatar
@maguay (replying to @avetisk )
6 months ago

Wow it's even more hidden on mobile.

To add a Notion reminder on mobile, click the @ symbol then select a date from the top of the suggested reminder date list or type the date you want. Seems weird it's not in the + menu, and / commands don't work on mobile, but at least there still is a way.

2 points
avetisk's avatar
@avetisk (replying to @maguay )
6 months ago

🤯🤯🤯 x 2

Thank you very much 🙏

BTW , what’s the best way to give feedbacks on Capiche? Or report bugs?

2 points
maguay's avatar
@maguay (replying to @avetisk )
6 months ago

Sure thing, glad that helped!

Best way right now is to email team@capiche.com ... always love to hear feedback!

2 points
smr19246696's avatar
@smr19246696 (via Twitter)
7 months ago
TickTick

tick tick all day. features are unrivaled.

1 point
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