Question

Todo-list app with android widget and start dates?

I'm having a hard time finding a task-list that matches all of these requirements, would anyone know of more tools than those listed?

Requirements
1. Web-app (or at least Windows)
2. Android app with widget support. In the widget I can choose what tasks to display by filtering.
3. Tasks can have start dates (i.e. task is hidden until a certain date).
4. Possible to add tasks via email
5. Made for task management and todo-lists. I.e. I'm not looking for collaboration functionality or workarounds in complex systems.
5. (preferably) Tasks can repeat on start date, also without due date (i.e. repeat task can start no sooner than 7 days after I completed it)-

The apps I found that support these requirements are:

  • Toodledo (no longer developed?)
  • MyLifeOrganized (no web app)
  • Remember The Milk

Does anyone have any other suggestions for this (please don't suggest for example Todoist and Ticktick as neither supports start dates)?

Mentioned
#Productivity #Todoist #Toodledo #Remember The Milk #OmniFocus #Trello #Asana #Notion
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freshnode's avatar

I use Trello as my to-do list - as my requirements are very similar to yours. It covers all your points - possibly except being able to 'filter' views in a widget. I use Widget for Trello, and have several widgets displaying different lists - but you can also change boards and lists directly from the widget. I can't say if that would satisfy your requirement regarding filtering views.

If it doesn't seem straight-forward how to achieve all of your above points in Trello, I'd be happy to assist as best I can.

2 points
maguay's avatar
@maguay (replying to @freshnode )
21d

@freshnode Do you have any way to show Start Dates in Trello and hide tasks until their start date?

1 point
jcfuller's avatar
21d

Have you considered Asana? I think you can add custom fields such as start date for something, and it's the most likely to be closest to a "to do" app you're likely most familiar with, and with the least aggressive learning curve.

OmniFocus and such are great, but it has a pretty steep learning curve; if you're willing to invest, that's great, but it's difficult to scale it across more than just yourself.

2 points
jcfuller's avatar
@jcfuller (replying to @jcfuller )
21d

I say that in that we have custom fields and reocurring tasks and projects w/in our Asana but it might require a higher tier plan etc. etc. your mileage may vary etc.

1 point
maguay's avatar
@maguay (replying to @jcfuller )
21d

I was curious, as start dates seem like something Asana should support ... and you're right, they're in there, though as a Premium feature for teams. Looks like right now the cheapest Asana plan with start dates would be their Premium plan with a minimum of 5 users, at $13.49/user/month or $10.99/user/month paid annually. Could work well for teams, though prohibitively expensive for individuals.

2 points
jcfuller's avatar
@jcfuller (replying to @maguay )
21d

I also wonder just how much start date is needed versus workarounds that could be templated. Just click the template and then go, but I get that that's a manual process.

2 points
maguay's avatar
22d

I've got what may be the worst suggestion, one that will only work if you have at least some access to a Mac or iOS device: OmniFocus. OmniFocus has task start dates, detailed repeating task settings, and an option to build task lists that only show you the next task in a list once the prior task is complete. And it has Mail Drop to email tasks to OmniFocus.

What it doesn't have is a Windows app, though OmniFocus for the Web would let you use most of its features from your browser. You would just need to set up OmniFocus initially on a Mac or iOS device; that may be the catch here that keeps it from working. And in the same vein, there's not an OmniFocus Android App, though the 3rd party app Focus GTD 3 again supports most OmniFocus features on Android and has Android Widget support.

Another app I have less experience with but that does support start dates is ClickUp—though from a bit of searching it looks like their Android widget support is in progress but not released yet.

1 point
MikeRaia's avatar
19d

Notion still has a free version and once you do the upfront customization it's extremely flexible. I use it for personal stuff in my free account and I use a separate paid account for my Marketing team.

The only caveat is I'm not positive you can email tasks to it. I'll have to look a that. All the date stuff you mentioned is built in.

1 point
maguay's avatar
@maguay (replying to @MikeRaia )
18d

Yup, don't think email to Notion is in there yet, but once the Notion API is released, that should be possible!

That's a really great idea, actually, as you should be able to put in a start date column and use a filter to only show tasks with a start date of today, thanks to the flexibility of Notion's databases. You'd need to set up notifications separately (so add @remind with the start date) but otherwise should work!

1 point
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